Reducing Your Printing Costs in the Office

13 Jan 2015
HomeEnvironmentReducing Your Printing Costs in the Office

If you want to recycle more at work and run a greener office, one of the easiest ways to do so is to print less. Printing is responsible for one of the largest areas of waste in offices up and down the country. If you want to cut down on your printing and save money and the environment by reducing the amount of paper, ink and energy that you use, here are a few ways to do just that.

Scan Whenever Possible

Nowadays it is increasingly unnecessary to print documents that can be sent electronically instead. Rather than printing off a document, tell your staff to try scanning and emailing it instead. Nearly everything can be done electronically these days, so provide your employees with the necessary information so that they can avoid printing wherever possible.

Buy Recycled Paper

The paper that you print on is an important consideration if you want to reduce your environmental impact. Rather than buying the most expensive paper you can find, insist on using recycled paper for all of your general printing needs. Go a step further and place paper recycling bins around the office so that all the paper you use can be recycled again.

Invest in a Laser Printer

If you can afford it, a laser printer could be a very good investment. Laser printers are ideal for large volumes of printing, so buy yourself a black-and-white laser printer and instruct your employees to use this for all of their general printing needs.

Reuse Paper for Unimportant Documents

Rather than using a new sheet of paper for unimportant documents, encourage your employees to use scrap paper that has already been used on one side. Also try to encourage them to print on both sides of the sheet when using a fresh sheet of paper. 

Recycle Ink Cartridges

Whenever an ink cartridge runs out, send it for recycling rather than throwing it away. It could be refilled with ink and used again, helping to avoid unnecessary waste. 

Introduce a Printing Policy

Once you have decided on the steps that you want to take, you should create a printing policy in the office. Circulate the policy around the office and insist that your employees follow the rules that you have set out regarding how and what they can print. Fix notes above the printer to provide a reminder about the rules, and you may find that this simple step helps to reduce the amount of printing that takes place.

Run a More Eco-Friendly Office 

Running a more eco-friendly office is a great idea. Not only will you be doing your bit to help the environment, but you will also be able to make financial savings, and you could even help to improve your brand image. Reducing your printing is one of the simplest ways to improve your green credentials in the office, so follow the above tips and start running a greener office today.


Image courtesy of pakorn /